Information Systems

 
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SAIS is a Student Lifecycle data management system encompassing admission application to graduation and alumni tracking. It covers curriculum, advisement, payment, and integration with general ledger in FMIS and employee records in HRIS.   |   LOGIN

 

  • Comprehensive management of student records, including academic and financial data, throughout the complete student life cycle from admission to graduation.
  • Comprehensive management of academic master data such as curricula and course information including pre-requisites.
  • Comprehensive management of campus community data including student, faculty and alumni data.
  • Integration with other systems including HRIS, FMIS, iLib, UPCAT, ST, Learning Management Systems, etc.
  • Ability to manage student applications and admissions (non-UPCAT).
  • Ability to manage financial aid and scholarships.
  • Ability to generate Academic Advisement reports such as course checklists, study plans, etc.
  • Ability to manage communications with students, faculty, and alumni. Alumni tracking.
  • Online processes such as application for graduation, application for leave of absence, etc.
  • Comprehensive student financial records, including detailed calculation of tuition and other fees, payment history, loan balances, refunds, etc.
  • Pre-requisite checking
  • Evaluation of requirements for graduation.
  • Integration among UP CUs, and the ability to manage access to data. For example, registrar in one CU will be able to view the records of a student in another CU if given the authority to do so.
  • Waiting lists for full classes, eliminating the need to physically wait in line for slots.
  • Generation of course demand data, which can be used in determining class offerings.
  • Ability to produce timely and accurate consolidated reports for the university, as well as reports organized by CU, College, office, etc. Reports will be easily accessible by authorized personnel.
  • Communication tools – sending emails to groups, sending notifications and alerts, etc.
  • Tagging of scholastic delinquencies, eligibility to enroll, etc.
  • Integration with FMIS and HRIS

 

HRIS enhances HR processes such as management of employee profiles, accomplishments, benefits, performance, and training. Together with the other information systems, it will automate many existing paper-based processes in UP.   |  LOGIN

 

  • Comprehensive management of employee data. This includes position and assignment history, benefits earned and used, leave data, education, training, accomplishments, dependents, SALN, performance evaluations, etc.
  • Self-Service: Employees will be able to view and manage their employment data themselves, anytime and anywhere. They will be able to record important and frequently requested information such as publications, creative work, public service and other accomplishments. They can update their education and training as needed.
  • Online processes, including the following:
    • Application for Certificate of Employment
    • Application for Authority to Travel
    • Application for Limited Practice of Profession
    • Application for Leave
    • Application for Authority to Fill
  • Payroll management.
  • Online Performance Evaluation, with consolidation of ratings by office, department, college, etc.
  • Management of training programs and internal job openings.
  • Generation of reports such as SALN, Personnel Data Sheet, PSIPOP, headcount and other real-time reports.
  • Single record reference for personnel with multiple assignments within and outside CU.
  • Integration with SAIS
    • Faculty data used in SAIS will come from HRIS. Data from HRIS and SAIS can be combined to produce Faculty Service Records.
    • Data on dependents, for tuition discounts, will come from HRIS.
    • Data on student employees will come from both systems.
    • Students who graduate and become employees will have their information readily available.

 
FMIS is the first UP system-wide project to streamline and automate financial processes in accounting and budget and cash management. Financial reports are automatically generated through the FMIS.  |  LOGIN

 

  • Comprehensive management and consolidation of all financial information generated and used by the Accounting, Budget, and Cash offices, as well as the other offices across all CUs.
  • Management of General Ledger
  • Cash Management
  • Management of Fixed Assets
  • Management of Accounts Receivable
  • Management of Accounts Payable
  • Inventory management
  • ntegration with SAIS
    • Student payments will be integrated with FMIS at the GL level. Allocations to various accounts will be made automatically instead of computed manually. The system will cover both assessment and non-assessment fees.
    • Student loans will be reflected in both systems.
    • Payments to student employees will be reflected in both systems.
    • Comprehensive information on ST, scholarships, and loans.

 
SPCMIS automates processes related to the procurement of goods and services, and manages the inventory of the University’s physical resources. SPCMIS is integrated with FMIS.

 
UP is a leading university in the use of Business Intelligence and Analytics to fortify its decision-making capability. This is achieved through a data warehouse that consolidates information from all systems, and a powerful visualization tool that generates interactive reports.

 

  • Consolidates information from all core systems
  • Generates reports needed for performance evaluation and decision-making
  • Access to accurate, real-time information